How to use templates in CEDOC for more efficient machine safety work
Do you want to save time in your risk assessment without compromising safety? CEDOC’s built-in template functionality helps you create structure, share knowledge, and avoid mistakes from the very start. By investing a little time upfront to set up a basic template, you can streamline processes, establish a clear structure, and share expertise — all without sacrificing safety.
Why Templates Save Time and Increase Safety
Effective use of templates gives you a tool that makes the documentation process smoother and more accessible. Structured work with machine safety is essential to preventing accidents. Users who apply templates consistently report positive results and added value, both in efficiency and safety compliance.
How to Create an Effective Template Structure Without Compromising Safety
Templates provide a strong foundation for quickly starting risk assessments and documentation, leading to a more efficient workflow. For recurring projects or similar processes, focus on preparing information and structure that is generic or repeated across tasks.
Four Steps for an Effective Template Structure:
1. Start with the Technical Documentation
Focus on recurring elements or items that follow internal routines and standardized methods. While machine types may vary, some information — such as a comprehensive description of a machine’s limitations — should always be included. Organize this information under relevant subheadings. A good starting point is the structure recommended in ISO 12100.
2. Adapt the Risk Assessment
For specialized machines where certain requirements of the Machinery Regulation do not apply, you can “disable” those sections in the template. This prevents unnecessary review each time a new project begins.
3. Flag Important Points
If certain areas or requirements are particularly critical or complex, highlight them in the template (for example, with a red flag). This ensures that key points consistently draw attention whenever the template is used.
4. Include Notes for Knowledge Sharing
Templates allow knowledge sharing across different roles within the company. Add notes, insights, or guidance from senior colleagues. This is especially valuable for junior employees learning the process, providing direction on how recurring issues — such as machine lighting — are typically handled.
Structured and Proactive Work
Templates support a more structured and proactive workflow, reducing the risk of errors or oversights in risk assessment. Many people find risk assessment challenging, which can lead to delays or rushed work.
By starting projects with a basic template, you create momentum early, increasing the likelihood of a thorough and high-quality risk assessment.
Who Benefits Most from Using Templates?
Templates provide the greatest value to those directly responsible for documentation, primarily risk assessment, but also project managers and others handling technical data and handovers. CE coordinators, production engineers, and machine safety managers are examples of roles that gain significant benefits.
“It is important to always put safety first.”
— Andreas Grape, Cedoc AB
Always Prioritize Safety
While templates can save time and free up resources for other tasks, CEDOC’s mission remains clear: machines must be safe for all users. Efficiency should never come at the cost of safety. Even well-established risk measures may need updating if the machine environment changes.
Reach Out for Support
For companies with “knowledge gaps” in machine safety, Andreas recommends seeking advice — whether internally, from Cedoc, or from external consultants. The shared goal is clear: safe machines and workplaces.
Getting started with CEDOC and the template function is simpler than it seems. After a small learning curve during the first project or two, the process becomes smoother and fully adapted to your workflow.
Discover the Power of Templates
Want to see how much easier documentation work can be?
Book a free demo of CEDOC today or contact us to discover how templates can strengthen both safety and efficiency in your next project.
